Activity

Many people find themselves at a certain point in their life looking for a task management software to help them refocus and keep their finger tips on what is important. Task management products organize, schedule and ensure that tasks get done on time. On short it can boost your productivity. When you are better organized and much more focused on everything you want to do, you save time and reduce stress.

Good task and project management software was hard to find a couple of years ago when people were using Outlook. Nowadays productivity is becoming almost an obsession of geeks everywhere, therefore the increasing obtain such tools generated a large base of good task and project management solutions. There are a lot of choices to greatly help manage the tasks, ranging from standalone applications to web-based services.

Exactly what are users looking for?

Most of them are in fact searching for a personal organizer application to put some order in their busy and messy life. “In the beginning, I somehow were able to keep everything in my head. Then, as I began to take on more projects, I realized that I needed a task management system to help keep me organized and focused.” says Deborah Woehr a freelance researcher and writer. These personal organizers generally take the form of the so called “To Do List” applications where users create a list of tasks for which they set a start date, some deadlines and a priority – something very easy.

The Getting Things Done (GTD) methodology

Most of the to-do-list applications nowadays adopt, to one degree or another, the GTD approach to task management based on the work-life management system by David Allen that delivers concrete solutions for transforming overwhelm and uncertainty into a system of stress free productivity. Apps vary as to how tightly or loosely bound to GTD they are. The problem, though, with TO ACCOMPLISH lists and personal organizers is which are only good for your work. Task management or task tracking software is a lot more than only a to-do list. In AI Task Management of the tasks are collaborative and require multiple associates to fulfill several tasks in a single project. In this case you need an application where assignments could possibly be made, all tasks could be tracked, and completed work could be archived. This is the true task management tool. Users sometimes have to manage multiple projects and delegate work to resources, schedule tasks with time or even create plans. AI Task Management is a further step to an upper level: project management or project planning software.

Why do we are in need of an activity management application?

Each day we spend most of the time on urgent but low priority tasks while the most important ones get delayed until a later date. Unfortunately, that “a later date” might never arrive. The famous Pareto principle of 80/20 rule applies here: 80% of most important work gets completed if you try to find out the 20% of high priority tasks. Basically a highly effective task management software must provide you with the best way to get these top 20% of important tasks for a effective project management process. This can be a major problem with task management applications: they might need an excessive amount of effort on users part. You can easily spend a lot of time on organization, rather than enough on getting things done. Way too many apps spoil the productivity. Task management apps should flow, should make with them easier than writing things down on a piece of paper.

Benefits of a task management tool

allows you to organize, assign and prioritize tasks

permits you to establish goals and milestones and to manage deadlines

you don’t need to remember all tasks and more productivity using reminders

entire work integration, effort delegation for increased efficiency and reduced costs

the break down of complex tasks into smaller deliverables which might be controlled with minor difficulty

A task management software can be an essential component for organizational and business operations and will make managing the project simpler.