Activity

Many people end up at a particular point within their life looking for a task management software to help them refocus and keep their finger tips on the most important thing. Task management products organize, schedule and make sure that tasks get done promptly. On short it could boost your productivity. By being better organized and much more focused on everything you have to do, you save time and reduce stress.

Good task and project management software was hard to find a few years ago when people were using Outlook. Nowadays productivity is becoming almost an obsession of geeks everywhere, therefore the increasing request for such tools generated a large base of good task and project management solutions. There are a lot of choices to help manage the tasks, ranging from standalone applications to web-based services.

Exactly what are users looking for?

Most of them are actually looking for a personal organizer application to put some order within their busy and messy life. “Initially, I somehow managed to keep everything in my own head. Then, as I began to undertake more projects, I realized that I needed an activity management system to help keep me organized and focused.” says Deborah Woehr a freelance researcher and writer. These personal organizers generally take the form of the so called “To Do List” applications where users create a list of tasks that they set a start date, some deadlines and a priority – something very easy.

The Getting Things Done (GTD) methodology

Almost all of the to-do-list applications nowadays adopt, to one degree or another, the GTD method of task management based on the work-life management system by David Allen that provides concrete solutions for transforming overwhelm and uncertainty into an integrated system of stress free productivity. Apps vary as to how tightly or loosely bound to GTD they’re. The problem, though, with To Do lists and personal organizers is which are only good for your work. Task management or task tracking software is more than only a to-do list. In a business most of the tasks are collaborative and require multiple team members to fulfill several tasks within a project. In this instance you need an application where assignments could be made, all tasks could possibly be tracked, and completed work could be archived. This is usually a true task management tool. Users sometimes need to manage multiple projects and delegate work to resources, schedule tasks in time as well as create plans. That is a further step to an upper level: project management or project planning software.

Why do we need a task management application?

Each day we spend most of the time on urgent but low priority tasks as the most important ones get delayed until a later date. Unfortunately, that “another day” might never arrive. The famous Pareto principle of 80/20 rule applies here: 80% of most important work gets completed if you try to figure out the 20% of high priority tasks. Basically a highly effective task management software must provide you with the best way to get these top 20% of important tasks for a effective project management process. That is a major problem with task management applications: they require too much effort on users part. AI Productivity App can easily spend a lot of time on organization, rather than enough on getting things done. Too many apps spoil the productivity. Task management apps should flow, should make using them easier than writng down things on a bit of paper.

Benefits of a task management tool

helps you to organize, assign and prioritize tasks

permits you to establish goals and milestones also to manage deadlines

no need to remember all tasks and more productivity using reminders

entire work integration, effort delegation for increased efficiency and reduced costs

the breakdown of complex tasks into smaller deliverables which might be controlled with minor difficulty

An activity management software can be an essential component for organizational and business operations and may make managing the project simpler.