Activity

Many people find themselves at a certain point in their life searching for a task management software to help them refocus and keep their finger tips on what is important. Task management products organize, schedule and ensure that tasks get done on time. On short it can boost your productivity. By being better organized and more focused on everything you have to do, you save time and reduce stress.

Good task and project management software was hard to find a couple of years ago when people were using Outlook. Nowadays productivity has become almost an obsession of geeks everywhere, therefore the increasing request for such tools generated a big base of good task and project management solutions. There are a lot of choices to greatly help manage the tasks, which range from standalone applications to web-based services.

Exactly what are users looking for?

Most of them are in fact looking for a personal organizer application to place some order within their busy and messy life. “Initially, I somehow managed to keep everything in my own head. Then, as I began to undertake more projects, I realized that I needed an activity management system to help keep me organized and focused.” says Deborah Woehr a freelance researcher and writer. These personal organizers generally take the form of the so called “To Do List” applications where users create a list of tasks that they set a start date, some deadlines and important – something very simple.

The Getting Things Done (GTD) methodology

Almost all of the to-do-list applications nowadays adopt, to one degree or another, the GTD approach to task management in line with the work-life management system by David Allen that provides concrete solutions for transforming overwhelm and uncertainty into a system of stress free productivity. Apps vary as to how tightly or loosely bound to GTD they are. The issue, though, with To Do lists and personal organizers is that are only good for your work. Task management or task tracking software is a lot more than only a to-do list. In a small business lots of the tasks are collaborative and require multiple team members to fulfill several tasks within a project. In this instance you need a credit card applicatoin where assignments could be made, all tasks could possibly be tracked, and completed work could be archived. It is a true task management tool. Users sometimes have to manage multiple projects and delegate work to resources, schedule tasks in time and even create plans. This is a further step to an upper level: project management or project planning software.

Why do AI Meeting Notes are in need of an activity management application?

Every day we spend usually on urgent but low priority tasks while the most significant ones get delayed until another day. Unfortunately, that “another day” might never arrive. The famous Pareto principle of 80/20 rule applies here: 80% of all important work gets completed in the event that you try to find out the 20% of high priority tasks. Basically an effective task management software must provide you with the best way to find these top 20% of important tasks for a effective project management process. This is the major problem with task management applications: they might need too much effort on users part. It is easy to spend a lot of time on organization, and not enough on getting things done. Too many apps spoil the productivity. Task management apps should flow, should make with them easier than writng down things on a piece of paper.

Benefits of an activity management tool

allows you to organize, assign and prioritize tasks

enables you to establish goals and milestones also to manage deadlines

you don’t need to remember all tasks and more productivity using reminders

entire work integration, effort delegation for increased efficiency and reduced costs

the break down of complex tasks into smaller deliverables which can be controlled with minor difficulty

An activity management software is an essential component for organizational and business operations and will make managing the project simpler.